What is Computerized Maintenance Management System

A Computerized Maintenance Management System (CMMS) is a software solution designed to streamline and automate maintenance operations within an organization. It helps businesses plan, track, and optimize maintenance tasks, ensuring equipment reliability and operational efficiency.

The earliest versions of computerized maintenance management system can be back dated in the 1960s and were typically used only by well- established large organizations. Technicians used punch cards to inform computerized records and track maintenance tasks. Then in the 1970s, punch cards gave way to checklists fed into computerized maintenance management systems by technicians at the end of their shifts.

CMMS thereafter gained greater prevalence with smaller and mid-sized businesses in the 1980s and 90s as computers became smaller, more affordable, more popular, and more connected. In the 1990s, CMMS began to share information across local area networks or LANs.

The 2000s saw the emergence of intranets and web-based connectivity that expanded CMMS capabilities to a range of mobile devices, field applications and operational sites.

As of today, the latest generation of computerized maintenance management system is cloud-based and greatly mobilize. It offers faster connection, greater functionality with efficient implementation, easier maintenance and greater data security. 

The information in a computerized maintenance management system database supports various functions of the system, which enable the following capabilities:

• Resource and labor management
• Asset registration
• Work Order management
• Material and inventory management
• Reporting, data analysis and auditing 

The benefits of implementing computerized maintenance management system that an enterprise can effectively achieve including:

• Asset visibility: Centralized information in the CMMS database enables maintenance managers and teams to almost instantly call up when an asset was purchased, when maintenance was performed, frequency of breakdowns, parts used, efficiency ratings and more.our society.

• Workflow visibility: Dashboards and visualizations can be tuned to technician and other roles to assess status and progress virtually in real time. Maintenance teams can rapidly discover where an asset is, what it needs, who should work on it and when.

• Automation: Automating manual tasks such as ordering parts, replenishing MRO inventory, scheduling shifts, compiling information for audits and other administrative duties helps save time, reduce errors, improve productivity and focus teams on maintenance rather than — administrative.

• Streamlined processes: Work orders can be viewed and tracked by all parties involved. Details can be shared across mobile devices to coordinate work in the field with operational centers. Material and resource distribution and utilization can be prioritized and optimized.

• Managing field workforces: Managing internal and external field workforces can be complex and costly. The capabilities of CMMS can unify and cost-effectively deploy internal teams and external partnerships. CMMS offers advances in connectivity, mobility, augmented reality and blockchain to transform operations in the field.

• Consistency and knowledge transfer: Documentation, repair manuals and media capturing maintenance procedures can be stored in CMMS and associated with corresponding assets. Capturing and maintaining this knowledge creates consistent procedures and workmanship. It also preserves that knowledge to be transferred to new technicians, rather than walking out the door with departing personnel.

• Compliance management: Compliance audits can be disruptive to maintenance operations and asset-intensive businesses as a whole. CMMS data makes an audit exponentially easier by generating responses and reports tailored to an audit’s demands.

• Health, safety and environment: In line with compliance management, CMMS offers central reporting for safety, health and environmental concerns. The objectives are to reduce risk and maintain a safe operating environment. CMMS and EAM can provide investigations to analyze recurring incidents or defects, incident and corrective action traceability, and process change management. 

How Reams CMMS Can Help

At Reams, we reinvent and help asset-intensive industries in Malaysia to advance their industrial maintenance programs. We provide a cloud-based CMMS app to automate routine steps in maintenance planning, vendor appointment & scheduling process, breakdown analysis and report overview. It is our mission to empower companies to achieve their digital transformation goals by providing first-class CMMS solution.

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